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Our SDS preparation service covers the safety data sheet of a chemical mixture or substance placed on the EU market. A safety data sheet issued under another country’s format is often not valid in the Union, and an incomplete one can block sales and shipments.
What the EU requires
The SDS used in the EU must follow Annex II of REACH, in the format of Regulation (EU) 2020/878, and must be provided in an official language of the Member State where the product is placed on the market, unless that State provides otherwise (REACH Article 31(5)).
What we prepare
A 16-section SDS starting from your manufacturer’s data sheet and the full composition of your product (CAS number and percentage of each component). We verify the CLP classification against the harmonised classification of each component and, with the complete composition, establish the classification of the mixture. The sections on toxicology, transport and waste are completed accordingly. The document is issued in English and Spanish.
Physical hazards, such as flammability, depend on tests of the mixture itself: we use the data you provide.
Mandatory or voluntary
We state which regime applies. A mixture classified as hazardous needs a mandatory SDS (except products sold to the general public with sufficient information, Article 31.4). A finished cosmetic intended for the end user is exempt from the mandatory SDS under REACH, but professional customers and carriers often ask for one: we issue it as voluntary and say so in the document.
What is not included
Registration of substances under REACH, exposure scenarios for an extended SDS and the harmonised notification to poison centres (and the UFI) are not part of this service. Nor does it include classifying the mixture for the new hazard classes (endocrine disruptors, PBT/vPvB, PMT/vPvM), unless its components already have a harmonised classification. If your product needs any of this, we tell you in the quote. For the background, see our article on safety data sheets for importers of chemicals.
What we need from you
The complete composition with CAS numbers and percentages, the manufacturer’s data sheet if you have one, the intended use and, where relevant, test data on physical properties.
SDS preparation service: what a compliant sheet contains
A compliant EU safety data sheet has the same 16 sections in the same order: identification of the substance or mixture and of the supplier; hazards identification; composition; first-aid measures; firefighting measures; accidental release measures; handling and storage; exposure controls and personal protection; physical and chemical properties; stability and reactivity; toxicological information; ecological information; disposal considerations; transport information; regulatory information; and other information, including changes from the previous version, abbreviations, sources and the full text of the H and P statements.
Who needs it
Our SDS preparation service is aimed at manufacturers of cleaning mixtures, adhesives, paints, inks, lubricants or professional-use products; distributors who sell them under their own brand; and importers who receive products from a non-EU supplier and must offer them to their customers with documentation in order.
Checks you can make on an existing sheet
Whether it follows the 16-section format and is in an official language of the Member State where it is marketed, whether section 3 lists the hazardous substances with their concentrations or ranges, whether the classification in section 2 is consistent with that composition, whether the transport information in section 14 is consistent with the classification, and whether the revision date is recent. If any of these fail, the sheet usually needs to be redone.
Why the composition matters
Section 3 lists, as a minimum, the hazardous substances of the mixture above their thresholds, with their concentration or range, and the classification in sections 2, 11 and 12 follows from them. A sheet whose composition does not match the real product carries errors through the whole document. This is why we ask for the composition with CAS numbers and percentages: without it, the classification cannot be checked.
Frequently asked questions
Which languages do you issue the SDS in?
English and Spanish in the same document. Other languages on request.
Can I use the SDS from my non-EU supplier?
It depends on its format and language. If you want us to review it, send it to us and we will quote the preparation of a compliant sheet.
When does the SDS need updating?
When the composition, the classification or the applicable rules change.
Who is responsible for providing the SDS?
The supplier of the substance or mixture in the Union, whether manufacturer, importer or distributor, must provide the safety data sheet to its customers when the product requires one. That is why an importer receiving goods from outside the EU is usually the one who has to make sure the sheet is valid.
Do you also prepare the hazard label?
The hazard label uses the same classification as the sheet, but it is a separate piece of work that this service does not include.
How is the service priced?
Per product, after we see the composition and the manufacturer’s sheet. We quote and invoice before we start, and we tell you in the quote what would be needed if your product falls outside the scope described above.
→ Send us the product and its composition and we will send you a quote. Versión en español: FDS en español.